Opportunities From: VolunteerICT

This is our yearly fundraiser event that is dedicated to raising awareness and supporting families in need within our community. You can expect this event to look like a formal dinner, live entertainment, inspiring speeches, a silent auction, and an awards ceremony.

Volunteer Perks

Meals and refreshments provided during all shifts. Certificate of appreciation and recognition on event materials. Behind-the-scenes experience in event planning and execution.The opportunity to support a meaningful cause benefiting early childhood education.

The following volunteer shifts are available:

Set Up Crew
Shift 1: 9:00 AM – 12:30 PM
Shift 2: 11:00 AM – 3:00 PM
Shift 3: 12:30 PM – 4:00 PM
Full shift: 9:00 AM – 4:00 PM

Overview
Set-up volunteers play a crucial role in transforming the venue into a polished, prepared space that meets all aesthetic and functional needs. Tasks include detailed decoration placements, structural installations, and quality assurance, ensuring every detail aligns with the event vision.

Roles & Responsibilities

Décor Construction (9:00 AM – 12:30 PM) (3 volunteers needed) Use hot glue, wire cutters, and other hand tools needed to finalize the assembly of centerpieces and any other décor as needed. Blow up balloons for arches. Assist décor setup team as needed. Table Décor Setup (11:00 AM – 3:00 PM) (2 volunteers needed) Unpack and arrange table settings, linens, centerpieces, and any other tabletop décor such as programs. Ensure all elements align with the event theme and table numbering system. Quality-check for consistency across all tables and adjust as needed. Event Décor Setup (9:00 AM – 12:30 PM and 12:30 PM – 4:00 PM) (4 volunteers needed per shift) Unpack and arrange all foliage and flowers. Decorate arches with greenery and balloons. Set up and decorate photo booth. Help stage auction items. Assist with additional décor as needed.

Event Crew
Shift: 4:00 PM – 9:00 PM

Overview
Event Crew volunteers support guest experience, event flow, and auction operations. This team ensures smooth check-in and check-out, seating, guest assistance, and last-minute setup adjustments.

Roles & Responsibilities

Seat Ushering (4:00 PM – 9:00 PM) (2 volunteers needed) Assist guests in locating their assigned tables or designated seating areas. Provide mobility assistance to elderly or disabled attendees. Coordinate with event staff to address any seating discrepancies. Act as floating support to answer guest questions and provide directional assistance. Monitor high-traffic areas to ensure guest comfort and safety. Assist with check-in/check-out station if needed. Auction Assistance (4:00 PM – 9:00 PM) (4 volunteers needed) Monitor silent auction tables to ensure all bids are properly recorded. Assist with running auction items during check-out for winners. Package auction items for collection after the auction closes at 7:30 PM. Assist guests with mobile bidding technology. Collect final bid sheets and notify winners.